Research Grant Program

General Application Instructions



An original and 10 copies of the application, consisting of a cover page, biographical sketch, abstract, budget, research proposal (not exceeding six pages), literature cited, and any appended material, must be turned in before the submission deadline. Typing should be double-spaced wherever possible with no font size smaller than 10 points.


Cover Page

Use the cover page found here. Please note the following in completing the cover page:

  • Principal Investigator

    Only one principal investigator may be listed for each proposal submitted. The principal investigator is responsible for and must be directly involved in carrying out the proposed research. Any number of co-investigators is allowed.

  • Hypothesis must be stated.

Research Grant Program Information

Application Information

Application Instructions

Investigator Responsibilities

Grant Program Committee

Application Cover Page

For more information, please contact:

Betsy K. Lazarine, Ph.D.
Research Administrator
Santa Barbara Cottage Hospital
(805) 569-7436

  • Total Funds Requested

    This figure must match the itemized budget detailed in the budget section and must not exceed $15,000.

  • Current Funding for Principal Investigator

    List the total amount per year of all extramural grants currently held by the principal investigator.

  • Human and Environmental Protection Clearance(s)

    When applicable, all investigators must seek review from the Cottage Health System Institutional Review Board (IRB) or Radiation Safety Officer. The IRB application must have the same title and investigators as the research study. Cottage Health System does not have an Animal Care Review Committee; therefore, applications using experimental animals must be cleared through the institution where the research will be performed. Applications will be reviewed while approvals are pending, but funds will not be released until approvals are secured.


Biographical Sketch of Principal Investigator

A biographical sketch of the principal investigator (not exceeding four pages), should include the following items.

  • A listing of training and professional positions held and the most relevant publications.
  • A listing of current funding sources available to the investigator and any pending funding applications from any source. Please list project titles, amount of the awards, and the funding sources of these awards. If funding for the same or a similar project to the one currently being submitted is available or pending, an explanation of how the projects overlap and a justification of this application should addressed.
  • A listing of previous grants awarded to the principal investigator from the Santa Barbara Cottage Hospital Research Program, including the dates the award was granted and completed, a brief summary of each project, and what came from each project, or if not complete the status to date of the project(s).


This summary of the research proposal should be no more than 250 words.


Complete Budget and Budget Justification

This section should itemize specific needs for which funds are being sought and should be appropriate for the aims of the study. Funding may be requested for a total of up to $15,000 in four major areas: Personnel; Supplies; Permanent Equipment; and Travel. There are restrictions in each category. It is the strict policy of the Santa Barbara Cottage Hospital Research Program not to pay for overhead or institutional indirect costs.

  • Personnel / Contract Services

    This category is designed to support the employment of research assistants or to contract for specific services. All funding requested must be justified with respect to activities performed. The Santa Barbara Cottage Hospital Research Program will not support the salaries of principal and other senior investigators.

  • Supplies

    Supplies include all non-inventory expenses. They should be itemized in the budget

  • Permanent Equipment

    Limited funds may be granted for the purchase of essential permanent equipment provided it is not available within Cottage Health System and cannot be purchased or rented from other hospital sources. Equipment funded by the Santa Barbara Cottage Hospital Research Program that is no longer necessary to the Principal Investigator at the completion of the project, should be returned to the Research Program. Should the investigator cease to be affiliated with Cottage Health System, disposition of the equipment is left to the discretion of the Research Committee.

  • Travel

    The cost of transportation, meals, and miscellaneous expenses associated with field research travel (i.e., for the purpose of gathering data and research materials) may be requested. Travel to scientific meetings is not considered a legitimate expense.

Although neither publication costs related to the results of the study, nor travel to scientific meetings are considered a legitimate expense for the initial Research Grant, the Research Committee may consider awarding supplemental funding, up to $2,000, to cover these costs. Upon submission of the final report, the Principal Investigator may apply for supplemental funding with an explanation of why the funds are needed.


Research Proposal

Within a maximum of six double-spaced pages, the research proposal should address the following issues:

  • Aims of the Project

    This section should include the scope, objectives, and significance of the proposed project, the rationale or philosophy behind the proposal, the specific goals to be accomplished during the grant period, and how these goals will fit into the total scheme of the applicant's research.

  • Background of the Project

    This section should include a brief description of the relevant literature and previous experience of both the investigator and others in the field of research.

  • Experimental Methods

    This section should describe in detail the methodology, experimental format and time estimates, and their relation to the overall objectives. Please include information on what techniques will be used and the scientific basis for their choice, what data will be obtained, how samples will be selected and controlled, how data will be organized and analyzed and how biases, discrepant findings, errors of measurement, and sample losses will be managed. If human subjects are involved, include details of the group from which samples will be drawn and of sampling methods to be used. If animals are to be used, please give exact descriptions of the animals, including age, weight, and any other specifications.

  • Responsibilities of the Investigators and Personnel

    Describe how tasks and responsibilities will be distributed and supervised. Also include the percentage of time the principal investigator will spend on the current proposal.

  • Facilities and Services Available

    A description of the facilities, equipment, and services available to the investigator for the implementation of the project should be given. If the work will not be performed locally, it will need approval by the Research Committee

Literature Cited

Citations should be listed in a format that does not exceed two pages and includes article titles.



Investigators may list up to three names and addresses of professionals actively involved in the area of research with which the application deals. The Research Committee may ask these persons to review the application.